Executive Assistant ( San José / Costa Rica )

We are seeking a highly organized and proactive Executive Assistant to support the LATAM SMC Leadership Team. This is a critical role that contributes to the smooth execution of daily activities, travel coordination, onsite hosting, and internal operations.

You will work closely with senior leaders to ensure eetings, visits, and logistics are efficiently managed and professionally delivered.

This is a great opportunity for someone looking to be part of a high-impact, fast-paced environment. If this sounds like you, we’d love to hear from you. 

Key Responsibilities

Calendar & Scheduling Management

• Oversee daily agendas and meeting planning for LATAM SMC Leadership members.

• Manage the Rhythm of Business (ROB) calendar and assist with calendar and expense approval requests.

Travel & Expense Coordination

• Coordinate all travel logistics: flights, hotels, ground transportation, and airport transfers.

• Prepare and reconcile expense reports, ensuring compliance and timely submission.

Onsite & Event Logistics

• Manage logistics for offsite events, including room bookings, catering, and A/V setup.

• Act as onsite host for visiting executives, coordinating access, hospitality, and meeting readiness.

Operational Oversight

• Administer workstation and locker assignments for onsite personnel.

• Support general office operations and readiness for executive visits.

Ad Hoc Support

• Respond to requests from leadership team members with urgency and professionalism.

• Provide hands-on operational support as needed.

Requirements

• 1–2 years of experience in executive support, administrative assistance, or operations coordination.

• Proficiency in Microsoft Office Suite, especially Outlook.

• Strong organizational and multitasking skills.

• Fluent in English and Spanish (spoken and written).

• Ability to work independently and handle confidential information with discretion.

• Must be available to work full-time, on-site in San José.

 Location: Urbanization Colón, Torre Universal. San José, Costa Rica

Schedule: Monday to Friday, 8:00 a.m. – 5:00 p.m.

Contract: 6-month project

Modality: 100% on-site

Compensation: Competitive salary + legal benefits